Study Hall is a multidisciplinary brand expression studio based in Oakland, CA. We practice the unconventional applications of conventional disciplines to create distinctive, satisfying, and irresistible brands. We’re looking for a Finance & Operations Lead to bring clarity, structure, and discipline to how the business runs, building the systems that allow the studio to scale with confidence.

At Study Hall, the Finance & Operations Lead owns the financial clarity and operational structure of the studio. You are responsible for building, organizing, and running the financial system, translating complexity into clear, actionable insight that leadership can operate from. You work directly with the Managing Director to ensure the business is financially tight, predictable, and set up for strong decision making. This is not a passive accounting role. You are a builder and a partner, someone who can bring order to ambiguity, improve how we operate, and help shape how the business grows.

• Accounting & Core Financial Operations:
  
  • Own bookkeeping and financial records end to end
  • Manage AP & AR
  • Coordinate payroll (via Justworks)
  • Run monthly reconciliations across all accounts
  • Maintain a clean, timely monthly close process
  • Support year end close and tax prep
• Financial Reporting & Business Intelligence:
  • Build and maintain monthly reporting package
  • Create performance dashboards and KPI tracking
  • Deliver ongoing analysis and financial insights
  • Support leadership with ad hoc analysis and decision making
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• FP&A:
  
  • Own annual budgeting and rolling forecasts
  • Build scenario models to guide decisions
  • Improve cash flow and revenue forecasting
  • Support hiring and investment planning
• Project & Cost Accounting:
  
  • Maintain project level profitability tracking
  • Implement cost accounting across clients and departments
  • Structure QBO (projects, classes, tagging)
  • Generate accurate project P&Ls
• Cash Flow & Revenue Visibility:
  
  • Maintain real time visibility into:
    • Billed revenue
    • Collected revenue
    • Signed work
    • Pipeline outlook
  • Manage cash flow projections and runway
  • Flag risks and constraints early
• GAAP & Accounting Integrity
  
  • Maintain accrual based financials, including:
    • Deferred revenue
    • Prepaid expenses
    • Accruals and adjustments
    • Revenue recognition
  • Ensure clean audit trails in QuickBooks
  • Support handoff to CPA or auditors
• Strategic Financial Support:
  
  • Partner with leadership on:
    • Hiring decisions
    • Pricing and margin strategy
    • Spend and investment decisions
    • Risk identification
  • Identify inefficiencies and margin leaks
  • Surface opportunities for improved profitability
• Operations & Admin Ownership:
  
  • Own and optimize financial systems:
    • QuickBooks Online
    • Justworks
    • Internal workflows
  • Manage vendor payments and contractor workflows
  • Support client onboarding and financial communication

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• A systems oriented financial operator, not just an accountant
• Strong in accounting fundamentals and financial modeling (FP&A)
• Experience in agencies, studios, or project based businesses preferred
• Comfortable owning both execution and strategic insight
• Able to operate independently and clean up complexity quickly
• Strong attention to detail with a high standard for accuracy
• Clear communicator who can translate numbers into decisions

• Location: NYC/Brooklyn preferred, SF secondary, open to remote
• Schedule: approximately 20 hours per week to start, with potential to grow full time
• Reporting to Managing Director